Are you a public service agent, an employee of a private organization, or a citizen who creates and receives digital documents? Do you perform any of the following duties: IT specialists, information security managers, document managers, archivists, knowledge managers, information managers, quality managers, internal auditors? Are you responsible and responsible for organizing the access and use of digital documents of your co-authors? Thus, this brochure contains principles and strategies that will be very useful for you in your daily activities.

Data security issues. We offer some practical tips for managing and maintaining your digital information. In essence, these are common sense tips, technical recommendations, as well as working methods and procedures that provide continuous and sustainable access to your organization’s strategic digital data. We will present the problems of short-, medium- and long-term preservation of digital documents, both professional and private. We will discuss the characteristics of major digital media to help you gauge the relevance of your backup strategy. More generally, we will give you advice on information management: the ability to develop a global strategy for your service that ensures good preservation of computer files and the continuity of your business with this type of information. information.

Information is presented in the digital world as data collected in files. Saving information does not just mean preventing data from being lost or erased, or keeping it safe and sound. It also means maintaining their readability, comprehensibility and the possibility of their reuse. A digital file consists of a sequence of bits or, more simply, a sequence of 0 and 1. The term “bit” is the result of the abbreviation of two English words: a binary digit, which translates to a binary digit. Without the means of reading and interpreting this sequence 0 and 1, engraved on the medium, it is impossible to understand its content and meaning. To understand the tools necessary to ensure the integrity, readability, legibility and reuse of data, it is important to know the features of the digital environment.

In computer science, technology is struggling to stand the test of time. Cars quickly become obsolete (marketing or reality?), And their replacement cycle is short. The same goes for other elements: storage media, operating systems, software, and file formats. In addition, access to our data is partly due to the good health and longevity of some companies. No one can guarantee the success or bankruptcy of a company that you trust your machine or software. This obsolescence creates a “temporary paradox” between the lifespan of administrative and legal writing (which often spans 20 or 30 years or more) and the lifespan of information technology, which is updated and developed much faster.

The digital industry has become interested in this and regularly offers new products that are faster and have more storage space. From a commercial point of view, these two arguments play mostly in his favor, but they push the longevity of these media into the background. However, the research and development departments of this industry have not reached an impasse: the press regularly transmits the latest data in the field of data storage: the use of discs with gold plating, glass or synthetic DNA. etc. … but not one of them will become a commercial success. It’s also an industry paradox: a product whose service life would be excellent would extend the replacement cycle and thus reduce the time it takes the consumer to buy a new one. It is easy to understand that few commercial companies are willing to consider this calculation.

For example, health insurance requested a copy of an identity document from those who asked if they were involved. Informing stakeholders is even more challenging if the origin of the stolen data is unknown. Portals, including repeatedly publish combinations of usernames and passwords, the origin of which cannot be established with certainty.